Carden of Tucson

Carden of Tucson PTO meeting

Wednesday, July 20^th 2011

1. Meet all new officers – sign in with contact info
• Ms. Palmateer – Sped. Ed. Teacher and Secretary
• Mr. and Mrs. Bhakta – Parents
• Lindy Romney – Parent
• Greene – Parent
• Heidi Hoffman – Parent
• Kim & Alex Lowe – Parents and Treasurers
• Crystyle Cooper – Parent
• Rosemary Gardner – Teacher Liaison
• Maureen & Nate Anderson – Parents and Vice Presidents
• Mrs. Jeppson – Principal
• Mrs. Gurvine – President
2. Decide on a day and time to have meetings next year

Past PTO meetings have been done after school and other times depending on the needs of the members. Mrs. Gurvine asked this year’s PTO members listed above to write their availability on the sign in sheet and will then determine which day and time will work for this year’s meetings.

3. Design the volunteer form to hand out to families

1 page sample volunteer form was made and distributed for member feedback. No changes were made and volunteer form will be e-mailed out to all Carden families. Forms will also be posted and handed out at the BBQ, following an announcement by Mrs. Jeppson. Paper copy of volunteer form will be sent home with lunch sign up on first day of school to all families.

4. Tie up loose ends for the school BBQ

The 2^nd annual BBQ is scheduled for Sat. July 23. 1^st BBQ last year was successful, around 100 people attended. 1^st yr. BBQ chicken was served, this year it will be hamburgers and hotdogs along with pot luck dishes. Mr. Gardner will bring in a grill and help with the cooking. Set-up will begin at 5pm, Ms. Palmateer and the Lowe family volunteers to help set up, in addition, an e-mail will be sent out to families requesting help. 5 tables will be needed for food items. The rest of the tables and chairs from the shed will be used for families to sit. Mrs. Gurvine will do all of the shopping for all supplies and deliver all supplies to the school. Tables will be set up and covered. Crystyle will make announcements at the BBQ. Crystyle will be meeting with Mrs. Jeppson on Thursday July 21 to go over new families e-mails and ensure all new families receive notification of the BBQ. A family packet will be made and handed out at the BBQ. During the BBQ Mr. Claridge will be hosting a dance were families can learn dances and enjoy music. Mr. Claridge and Mr. Gardner will set up sound system. No lights will be put up this year. Networking opportunities are encouraged and those interested can set up their own tables to network. The entire event should run until 8pm.

5. Go over the school calendar of events  (TBD: date/time To Be Determined)
• Back to School Night (Carden) – Mon. Aug. 8^th @ 6pm
• Constitution Program (ASDB) – Sat. Sept. 17^th Practice 9am – 12, Program 6:30pm (kids red/white shirts)
• Cookie Dough Fundraiser (Carden) – TBD (need parent help, being done prior to Thanksgiving for holiday delivery)
• Fall Carnival/Silent Auction (Carden) – Sat. Nov. 5^th planning to be done at the Aug. PTO mtg. See * for discussion notes
• Veteran Day Program (Carden) – Thursday Nov. 10^th 10am (kids stay at school after, family/vets invited)
• Santa’s Workshop (Carden) – Thurs. Dec. 8^th and Fri. Dec. 9^th
• Book Fair (Carden) – occurs 2 times each year Feb.TBD
• Yard Sale (Carden) – Sat. Jan. 28^th
• Grandparents Day/Rodeo Program (Carden) – Wed. Feb. 22^nd.
• Middle School Dance (Carden) – March TBD
• Golf Tournament – April 28^th
• Spaghetti Dinner (Carden) – May 14^th
• Graduation (Carden) – Thurs. May 24^th
• Water Day (Carden) – TBD
6. Plan the uniform shop

Adelle Post is heading the Uniform Shop this year. Many gently used items in all sizes including adults, prices starting at $2. New polo shirts also available child sizes $6 and adult size $8. Uniforms will be available at the BBQ.

7. Finalize school lunches

School lunch will be served in the tutoring room Mon. Tues. Thurs. and Friday this year. The lunches range in price from $4 -$5.

Monday – food from Ole restaurant, choice of: bean/cheese burritos, chicken strips, or taco, served with chips and salsa, cookie and a drink.

Tuesday – food from Dominos, choice of pepperoni or cheese pizza (1, 2, or 3 slices), served with carrots, pickles, and milk.

Thursday – Sub sandwiches (multiple choices), chips, cookie, milk.

Friday – Fat Dogs Hotdogs, chips, and a drink

8. Set up the school restaurant tour for the year

Mr. Ault is helping to organize this fundraiser. 1 time per month a local restaurant will offer a % back on sales to Carden. Goal is to start this fundraiser in September.

*Fall Carnival/Silent Auction – last year the Fall Carnival was done in a different location, it was decided to return the event to the Carden school for the current year. In past years each classroom collected items and put together gift baskets to be used for the silent auction, however, in recent year the baskets have not raised a lot of money. The money from the Carnival/Silent auction is used for the teacher and their classroom needs. The teachers also participate in the event running the game booths. Discussion occurred to review new silent auction ideas. An idea for a game night/Bingo was presented. Participants would pay a fee for a card to play the bingo game for the change to will a prize. The prize would be gift baskets made by the grades. Other ideas included: cake walk, trivia night, vendor prizes such as coupons. To make gift baskets an idea list could be made and given to all families.